September 26, 2007

Alberta Dirt Riders Association
Annual General Meeting – October 21, 2006
Edmonton, Alberta

MINUTES

Meeting called to order at 8:17 AM

INTRODUCTION – Joe Malinowski

The Facilitator – Cheryl Adair
The 2006 Executive
The Club Representatives (self-introduced)

OPENING COMMENTS - Cheryl Adair

Meeting Protocol

CALL THE MEETING TO ORDER - Cheryl Adair 8:25 AM

APPROVAL OF THE MINUTES FROM THE 2005 AGM

Bill Ryby motioned that the minutes be adopted, seconded by Todd Senner and carried.

OLD BUSINESS

Questions asked: Do the Class reps get one or two votes?
Motioned by Heather Nelson, seconded by Carolyn Barr that class reps get 2 votes. Carried.

Asked if someone may fill in for a class or club rep that is not present. Decided it was okay as long as the substitute rep registered at the beginning of the meeting. Noted that Carolyn Barr would represent Aaron Barr for the Pro class, Brent Hodgson would represent David Charlton for the ATV class, Krista Mueller for the Ladies and Rob Ryby for the Intermediates.

Reports

Treasurer’s Report -Kim Lechelt 2006 Financial Statement - indicated that the ADRA operated in the red for 2006, as there were a lot of new purchases and expenses. Lyndsey Johnson motioned to adopt the treasurer’s report, seconded by Lori Allison, carried.

2007 Budget – showing in the red also, but because an increase in membership is experienced and there should be less purchases, less lawyer fees, etc the ADRA may still end up in the black. Motioned by Randy Tally to adopt the 2007 budget as presented, seconded by Bill Brett, carried.

Webmaster’s Report –read by Heather Nelson for JoAnne Zelmer. Webmaster requested a raise of $50/month. Motioned by Andrew Blakely and seconded by Wendy Barry to approve the raise for the webmaster. Carried.

ADRA Office Report – Heather Nelson said it was a year of challenges, confusion and controversy caused partially by bad weather, injury and illness. ~$120,000 raised for Chris Bonneau and Derek Zaplotinski. The establishment and implementation of the “zero tolerance” rules by Randy Tally provides ability to better enforce all the rules. The ADRA is second only to Southern Ontario for membership in its region. There were only 15 replies to the online track evaluation. Deb Ryby said to have the track evaluation on paper and available at the individual events. Heather Nelson motioned that a few copies of the track evaluation be included in the event packages and that the completed copies be returned to the sign in office after the event. Seconded by Andrew Blakely. Carried.

Dirt Bucks Report – Carolyn Barr, 2006 Season Recap, thanked Kim Lechelt for her hard work. Said that the dirt bucks would continue, trophies might be smaller, more like plaques. Carolyn Barr motioned that if there were more than 10 entries in a class, dirt bucks/trophies should pay back to 5th and under 10, pay back to 3rd. Seconded by Bill Brett. Motion amended to include participant trophies for the 50 cc and ATV Mini classes. Seconded by Andrew Blakely. Carried. Carolyn Barr said she would manage the Dirt Bucks/Trophies for 2007.

Endurance Ice Racing Report - no one present

Hare Scramble and Cross Country Report - having a separate awards banquet and AGM was a huge success, 151 people at the banquet. Renee Turner was the organizer. This year, they will have a 14 race series; hare scramble and cross-country combined. The six “new” kids classes are very popular. New rule at sign in – if a rider can prove Club affiliation, they can get discounted entry fees. Offroad Clubs making a concerted effort to maintain their riding areas

BREAK – 10 MINUTES

NEW BUSINESS

ISSUES ARISING FROM THE 2006 MX SEASON
Class Representatives – decided later at the meeting today
1.50cc’s
2.Super Mini
3.Beginner
4.Junior
5.Intermediate
6.Pro
7.Ladies
8.ATV’s

Advancement from 80cc to Junior – Heather Nelson said it was a gray area in the rule for advancement, needs to be clarified. Motioned by Bill Brett that the top 5 in the 80cc class (12-16 years) move to the Junior A class (and skip the Junior B class). Any changes from this would have to be approved by the ADRA Advancement Committee. Seconded by Wendy Barry. Carried.

“Trick riding” during motos will be addressed by the Referee and penalties will be at the discretion of the Referee.

Riders banned from tracks – the question arose – if a rider is banned by an individual Club, is that rider still allowed to attend other ADRA events? The idea was turned down. Brent Allison motioned that if a Club member is banned at a recreational event, they should not be allowed to compete at ADRA events, as the ADRA and CMRC should back the Club. Seconded by Andrew Blakely. Carried.

Scheduling the 50cc classes – discussion on whether the classes should be combined or not, suggested they are and use a split start, and the 50cc rep to poll the pee wee parents. Motioned by Carolyn Barr, if in the 50cc classes, there are less than ten competitors, the classes should be combined but use a split start, if more than 10 competitors, the classes will be separated. Seconded by Garth Chapman. Carried.

Snow mobile show – no interest shown at all.

Event supplies/equipment, supplied by the ADRA - should each Club pay a rental fee? Motioned by Bill Brett, seconded by Deb Ryby that the ADRA keep absorbing the costs. Carried.

BREAK – 10 MINUTES

ELECTION OF THE 2007 ADRA EXECUTIVE

Clarified that the terms were for one year. Randy Tally wants to make sure that those on the ADRA Executive and Board represent the ADRA at the races. Everyone should make an effort to attend the races.

President – Randy Tally (incumbent) by election
Vice President – Bill Brett by election
Secretary – Teri Hansen by acclamation
Treasurer – Shelley Nicholson by acclamation
Director of Offroad – John Bader (incumbent) by acclamation
Directors at Large – by election
Lori Allison
Joy McGregor
Renee Turner
Kim Lechelt
Ken Adair
Deb Ryby

Class reps
50cc - Joy McGregor
Super Mini-
Beginner -
Junior – Keith Johnson
Intermediate – Rob Ryby
Pro – Aaron Barr
Ladies – Krista Mueller
ATV – Adam Hodgson

FORMAT FOR MX RACNG IN ALBERTA FOR 2007

Proposal for regionalization of the Province presented by Heather Nelson. Motioned by Joy McGregor and seconded by Lori Allison to stay with the old format. Carried.

ESTABLISH THE 2007 ALBERTA MX EVENT CALENDAR - see 2007 schedule on ADRA website.

ISSUES AND CONCERNS FOR THE UPCOMING SEASON(S)

2007 LICENSES – Heather Nelson CMRC now offering online registration. ADRA will receive its portion of the license money from CMRC, Heather will have to stay on it and keep records. Advancement criteria (points) must be in place or the computer will reject the online application. Rulebooks will not be mailed but will be posted on the websites.

LUNCH BREAK

Class Advancement Committee established for 2007 - Wendy Barry, Bill Ryby, Mike Kotelko, Neil Stock, Joe Malinowski. Committee needs a “handbook” as a guideline (which is a “work in progress” right now)

Awards for the MX Series – discussion on whether the year-end awards go to 3rd or to 5th place? Motioned by Bill Ryby and seconded by Garth Chapman that the year-end awards remain to 3rd place. Carried.

Sound Testing Equipment

Starting in 2007, the maximum sound limit will be reduced to 99dB/A. Discussion on using 2007 as an education process, testers have to be trained, voluntary testing by riders, and letting the riders know it will be enforced in 2008 (in Alberta), but other regions may be enforcing it now. Motioned by Garth Chapman that the ADRA volunteer test in 2007 with no enforcement. Seconded by Mike Kotelko. Carried. Joy McGregor motioned that a committee be created to sound check the bikes and ATV’s with Bill Ryby heading up the committee of Keith Johnson, Blaine McGregor and Richard Barstow. A log should be kept on who has been tested and a standard letter will be done up by Bill Ryby. Seconded by Garth Chapman. Carried.

Pro Classes – Discussion on why the number of entries so low and should the pro payout be pro-rated for all events, not just regionals? The following was proposed and motioned by Bill Ryby to accept the proposal for regional and provincial events and to review it after the 2007 season. Seconded by Wendy Barry. Carried.

# of Pros Entered - % of Entry Fees - $ Added
1-10 - 125 - 1250
11-15 - 150 - 1500
16-20 - 175 - 1750
21 and over - 200 - 2000

ATV Classes – discussion on the low number of entries at most races, big machines and the mini’s, machine classification for water cooled “mini’s”, issue with Blackfoot Park not allowing ATV’s on their track. Motioned by Heather Nelson that the ATV mini stock and modified classes be run at only the Southern Alberta Series using a split gate start until numbers warrant separate motos, and event and SOAB series awards available for both classes. Seconded by Andrew Blakely. Carried.

Injured Riders Fund – The balance in the account is $1645.00. Cheryl Adair volunteered to head a committee to develop a criteria for how this to be used and for whom it is to be used. Discussion on how to raise money for the fund. Joy motioned that a committee be formed to discuss the above and make a proposal to the ADRA Executive at the next meeting. Seconded by Joe Malinowski. Committee to include: Cheryl Adair, Wendy Barry, Mike Kotelko, Craig McMorran, Lyndsey Johnson

Reintroduce the Guidelines for Hosting an Event - Heather Nelson motioned that the guidelines to hosting an event will go out with the event packages. In that package will be a form that an official from the hosting club has signed, stating they have acknowledged, read and understood all the material included in the package. This document must be returned to the ADRA office with the insurance application forms, at least 2 weeks prior to the event. Failure to comply could result in a club not being awarded a race in 2008. Seconded by Joy McGregor. Carried.

Discussion on what the club’s responsibilities are regarding the race results. Kim Lechelt suggested that at each event there be an office just for race people to work out of. Discussion on enforcing the $500 performance bond for the provincial series MX races.

Ladies A and B Classes. Lots of discussion on separating A and B. No split starts, minimum age for Ladies A, safety issues. Motioned by Heather Nelson that the Ladies A race in the 250 Junior moto and the Ladies B rider by themselves. Seconded by Joe Malinowski. Carried.

Discussion on shortening the Sunday Race Day. Suggested that sign up is from 6:45 – 7:30 AM, riders meeting at 7:45 AM and practice at 8:00 AM.

There is a shortage of referees and they may be a possible rulebook/referee conference in Red Deer.

Heather Nelson accepted to stay on as ADRA office administrator

Next meeting will be called after the minutes posted on the website.

2007 AGM – Agreed to book WEM for 2007 but if someone wants to look into somewhere else they can get prices and present findings to the Executive.

ADJOURNMENT

Teri Hansen motioned to adjourn meeting. Seconded by Garth Chapman. Carried and adjourned.

November 15, 2005

ALBERTA DIRT RIDERS ASSOCIATION
ANNUAL GENERAL MEETING
SATURDAY, OCTOBER 22, 2005
EDMONTON, ALBERTA

Introduction of Facilitator, Executive and Club Representatives (self-introduced)

Opening Comments by President Mike Bell
We had a fairly successful year. The weather again played a factor with our races this year. The Executive dealt with several issues this year. But everything is improving and getting better as the Executive works hard in confronting issues and dealing with them.

Meeting Protocol

John Butler called meeting to order at 8:31 am.

Additions to printed agenda
Motocross Cancellation Policy

Motion by Mike Bell to adopt the 2004 AGM Minutes as read.
Second by Garth Chapman
Carried

Gord Koll indicated that anyone may request a copy of the minutes and they will be posted on the web site.

OLD BUSINESS

REPORTS

Treasurer’s Report – Kim Lechelt
Revenue $192,500 one outstanding account for rider levy
Expenses $190,000
Balance $34,000
Detailed Copy Attached
Proposed Budget for 2006 Season attached

Questions arising from Treasurer’s Report

What were the Track Inspection Costs - Some clubs requested an inspection. Gord Koll did the inspection with the clubs, to help with making improvements. ADRA paid Gord’s basic expenses to travel to these locations.

Wendy Barry asked about Membership discounts. Heather explained that there were a few family memberships (4 or more family members entitled the 4th and subsequent family members from the same household to a fee of $70)

Bill Ryby asked about the expense of posters for advertising for the SOAB Series.
It was explained that those clubs holding a race for that series were charged a $3 rider levy rather that the $1.50 rider levy to cover the expenses for promotional items.

Brian Prochnavy asked if a club could submit a bill for posters they paid for themselves.
Gord asked that we hold this over to New Business

Gord explained that 2 complete sets of flags and 6 radio head sets were purchased to be used at all of the races.

Mike explained that Parts Canada contributed a great deal to prizes for the AGM Banquet.

Motion by Andrew Blakely that the Treasurer’s Report be accepted as read.
Bill Ryby Second
Carried

Web Master Report – Heather Nelson

We have had over 100,00 hits since March 03
She has made some changes to the web site
She spends approximately 45 hrs/month working on the website
Dec is the slowest with 36.5 hours and Sept the busiest with 51 hrs.
Her remuneration is fair
She would like to receive photos and videos to post at no cost
She has offered to solicit for advertising on the Web Site
Advertising should be subject to ADRA approval

Motion by Andrew Blakely that she will solicit for advertising only and not sponsorships.
Bill Ryby Second
Carried

Motion by Brian Prochnavy the Web Master Report by accepted as read
Wendy Barry Second
Carried

ADRA Office Report – Heather Nelson

We purchased a second laptop and printer; Kim Lechelt has been using this to do tallying at the races and will continue to do so for next season.
Member ship was down a bit due to the ice-racing season
We had 1100 full memberships
Alberta has the second largest membership in Canada
Heather will continue as the Office Administrator at the same remuneration.

Motion by Dan Cheron to accept ADRA Office Report
Wendy Barry Second
Carried

Dirt Bucks Report – Carolyn Barr

50% of winners chose dirt bucks and 50% chose trophies
Dirt Bucks are as follows: $40, $35, $30, $25, and $20
Between 500 and 600 dirt bucks were turned in, a lot of them were used to pay entry fees.
Should we continue the program for next season?

Motion by Lori Allison the we continue the Dirt Buck Program for 2006
Todd Senner second
Carried

Motion by Dennis Kaltenbruner that we accept the Dirt Buck Report as presented
Lindsey Barry Second
Carried

NEW BUSINESS

ADRA Constitution

Mike Bell addressed the issues of Club Reps, Class Rider Reps and the Executive as having voting rights. The Constitution reflects the way ADRA may operate with voting members and non-voting members. It will give the ADRA authority to implement procedures. Dan Cheron asked about our previous constitution. It was never filed with the government. The Lawyers office will now be the Registered Corporate Office.

Motion by Gord Koll the we accept the draft By-Laws for further review
Lori Allison Second
Carried

Wendy Barry asked if the Class Rep had to be over the age of 18 and was it open to volunteers. Should the Rep be a rider? Will we accept volunteers for the positions?

Motion by Dennis K that the Class Rep be a Rider in the class or a Rep over the age of 18, who will try to attend all of the races.
Wendy Barry Second
Carried

The following have let their names stand for class rep
50cc - Akie Pronk and Joy McGreggor
60cc - Alison Minelli
ATV - David Charlton

Motion by Mike Bell that we accept the Class Rep position in Principle
Dennis K Second
Carried

Motion by Wendy Barry we vote on the volunteers who have put their names forward
Dave Charleton second
Carried

Motion by Craig McMorran we accept volunteers for Class Reps that have no competition and hold those with more than one volunteer to vote at the first Riders Meeting.
Wendy Barry Second
Carried

Penny Fredrickson ask for comments and suggestions and addressed how the constitution works. It should be passed by special resolution. She will review the objects with the group prior to voting. She reviewed the Objects of the ADRA and asked that we also make a special resolution to adopt them.

Motion by Garth Chapman to make a special resolution to accept the New Objects of the ADRA
Bill Brett second
Carried

Motion by Garth Chapman to make a special resolution to repeal the old bylaws and adopt the New Bylaws of the ADRA
Joy McGreggor second
Carried

Election of 2006 ADRA Executive

Nominations for President
Deb Ryby – declined
Gord Koll
Brian Prochnavy
Randy Tally – declined
Joe Malenowski
President – Gord Koll

Nominations for Vice President
Randy Tally
Joe Malenowski
Brian Prochnavy
Vice President – Joe Malenowski

Nominations for Secretary
Wendy Barry – declined
Lori Allison – declined
Michelle Martin – declined
Lindsey Barry
Jeanette deGraaf – declined
Joy McGreggor - declined
Renee Turner - declined
Wendy Prochnavy
Secretary – Lindsey Barry

Treasurer – Kim Lechelt

Nominations for Directors at Large
Brian Prochnavy
Deb Ryby
Randy Tally
Garth Chapman – declined
Pete deGraaf – declined
Andrew Blakely – declined
Ryan Kay
Wendy Barry
Gerry Nelson - declined
Darren Young - declined
Mike Bell - declined
Rudy Koop - declined
Neil Stock
Directors at Large - Deb Ryby, Randy Tally, Neil Stock, Brian Prochnavy

Referee Director – Craig McMorran

Gord Koll thanked the old executive for all their support and efforts for the previous season.

Regionalization of Province - Jeanette deGraaf
Jeanette presented a proposal for the 2006 season to split the province into north/south, holding provincials for each and having a smaller province wide provincial. There would be less distance to travel, we would be able to combine more classes and have more practice time.

Motion by Jeanette deGraaf to develop a Northern Alberta Championship Series.
Neil Stock Second
45-minute discussion

Motion by John M to close discussion
Carried

Motion by Mike Bell that all off road vehicle be allowed to practice and compete at all ADRA events.

Greg Martins second
Discussion
Motion by Joy McGreggor to close discussion
Carried

Letter from Brett Lee – Heather Nelson
Heather read a letter sent by Brett Lee about motocross and the CMRC General Meeting and would like to see a representative from Alberta attend.

Motion by Heather Nelson that the ADRA send a representative from the ADRA to attend the Toronto Meeting and cover their expenses.
Garth Chapman second
Carried

Motion by Gord Koll to set the budget to send a representative to the Toronto Meeting at $750.
Deb Ryby Second
Carried

Miscellaneous Items

Recycling – Lori Allison
Lori asked that each club set out recycling bins for donations to an organization of the clubs choice.

Flagging – Ryan Kay
Ryan presented a proposal to organize a group of family and friends to be paid and properly trained to do flagging at all of the races and we should form a committee to look after this.

God Koll indicated that flagging stations should be identified at each track. The Referee Course will cover flagging training.

Motion by Carolyn Barr to table this topic and have the 2006 Executive look into it.
Lori Allison Second
Carried

Heather Nelson proposed that we table Low Class Entries, Motorcycle Shows and Noise Control to the first 2006 Executive Meeting.

2006 ADRA Event Calendar

There are 9 clubs interested in holding a provincial race in 2006. The series runs 8 races.

Slave Lake
Swan Hills
Westlock
Alix
Calgary
Drumheller
Lloydminster
Lethbridge
Fort McMurray

Motion by Jeanette deGraaf that we reduce the number of provincial race in 2006.
Pam Berrington second
Defeated

Provincial Races for 2006

Lloydminster: May 13 – 14
Lethbridge: May 27 - 28
Slave Lake: July 15 - 16
Swan Hills: July 22 – 23
Fort MacMurray: Aug 5 – 6
Alix: Aug 19 – 20
Calgary: Sept 2 – 3
Westlock: Sept 16 –17

Drumheller will hold a 2 day regional on July 8 - 9 and be the alternate Provincial in case of cancellation or rain out.

Motion by Heather Nelson that each club scheduled to hold a race post a $500 Performance Bond
Randy Tally Second
Carried

Motion by Gord Koll to hold a 9th Provincial Race
Todd Senner Second
Defeated

Motion by Joy McGreggor to accept the dates for the Provincial and Regional races.
Wendy Barry Second
Carried

Heather Nelson brought up concerns abut alcohol at ADRA Events. Some discussion was held. CMRC Rule book covers this topic. The clubs must take more responsibility in controlling this issue.

Alberta Endurance Ice Racing – Willy Sydor
Willy did a recap on the 05 season - attached

Hare Scramble & Cross Country – Renee Turner/Dennis Kaltenbruner
Recapped the 05 season – attached

Motion by Dan Cheron to ban tearoffs for all off road racing.
Miko Seggara Second
Carried

Motion by Dennis to accept amendments and rules for off road racing as attached.
Renee Second
Carried

ISDE Find Raising – Lee Fryberger
They have backing from KTM now, but still need to continue to fund raise. July long weekend is scheduled for Enduro qualifiers. PDRA ran an ISDE Fund Raiser for them. Andrew Blakely presented Lee with the proceeds.

Motocross – Gord Koll
The 2005 season was a success; practices and moto lengths were consistent. We will try to implement a northern series in 06. We can look at increasing practice laps. The purchase of the headsets was a good investment. They helped out at most of the races, in keeping communications flowing among officials. A couple of classes had low attendance, which the executive is going to have to address.

2005 Southern Alberta Series – Craig McMorran
Series went well except for the rain. Had great sponsorship, and they will continue to organize the series for 2006. If someone from the north wants to organize a series they are will to help them get started.

Heather thanked Craig and Dustin for all their hard work and dedication to making the series a success.

Issues arising from 2005 Season

Rider Advancement Policy – Gord Koll
Gord went over the advancement policy and criteria. He asked to establish an Advancement Committee for the 2006 season.

Motion by Gord Koll to adopt the ADRA Advancement Policy as read.
Second by Dan Cheron
Carried

Pro-Payout – Kim Lechelt
Kim explained how the Pros were paid out for provincial races and felt that it must be clarified on how it is handled due to rainouts or cancellations. Some discussion was held. Was suggested that the pros only be paid for the motos they actually race.

Motion by Kim Lechelt to change the Pro-Payout when a pro race is not held due to rain out.
Todd Senner Second
Carried

125 Junior A & B Proposal – Heather Nelson
Heather presented a proposal to have a 125 Junior A and a 125 Junior B Class to be raced on the Saturday and combine the Ladies A and B classes to race on Sunday.

The beginners would require 12 points to advance to the Junior B Class and Junior B riders would require 6 points to move to Junior A.

Motion by Garth Chapman to adopt the proposal in principle as presented by Heather. Wendy Prochnavy second
Carried

General Discussion on 2005 Season

Some discussion on changing rules for assistance for the 7-8yr old 5cc class.

Andrew Blackely asked about postponing a race. It was discussed that race dates are set and a postponement is not feasible, due to limited dates to hold a race.

Motion by Brian Prochnavy to remove payout to the Intermediate and +40 classes.
Randy Tally Second
Defeated

Gerry Nelson proposed that we set up a scholarship fund in the amount around $5000 for the more experienced riders to take a young rider and work with him on Saturday Race day. Some discussion was held.

Andrew Blakely indicated that a transponder system would cost around $11,000 and we would still need lap scorers for backup. The new executive will look into this further.

Heather will stay in contact with the clubs to take their dates for regionals etc.

Items Tabled from the Agenda
Race Cancellation Policy
Flags set #2
Rule Changes and clarification
Low Entry Classes
Motorcycle Shows
Noise Control
2006 AGM

Motion by Bill Ryby that the AGM Meeting by Adjourned
Brian Prochnavy Second
Carried

Meeting adjourned at 5:17 pm

October 28, 2004

ALBERTA DIRT RIDERS ASSOCIATION
ANNUAL GENERAL MEETING
SATURDAY, OCTOBER 23, 2004
EDMONTON, ALBERTA

Introductions of Facilitator, Executive and Club Representatives (self-introduced)

Opening Comments by President, Mike Bell

We had a great year.
There was an increase in numbers which is positive, this brought issues that we had to deal with.
The weather played a factor with our provincial race series. We had only 5 ˝ races out of eight.
The executive dealt with a lot of issues this year. A lot of work was done by the volunteer group.

Meeting Protocol

Voting procedure, using colored cards to represent a club or participating member.

Meeting was called to order at 8:25 a.m.

Changes to the Printed Agenda

Items added: Star Air Ambulance
Hare Scramble – back to back weekends
Land Closure Issues

Motion by Craig McMorran to accept the 2003 AGM Minutes.
Second by Dan Cheron
Carried

OLD BUSINESS ARISING FROM THE 2003 AGM MINUTES

Deb Ryby asked if Transponders had been looked into and what the results were.
Andrew Blakley would like to see them used.
Loureen Rowe felt that it was a large cost to undertake.
Dan Cheron felt it would be a positive for the riders, and result time would be quicker. A two-line system is used.
Wendy Barry indicated that road racers use transponders.
Gord Koll summarized by saying that we all agree that they would be a benefit.

Motion that Andrew Blakely agree to take on submitting a proposal tot the ADRA about transponders for implementation for the 2005 race season.
Second by Wendy Barry.
Carried, overwhelming

NEW BUSINESS

REPORTS

Treasurer’s Report – Kim Lechelt

Account Balance of $28,593.34
Proposed Budget for 2005 season at $69,500.00

Motion by Kim Lechelt that the Treasurer’s Report be accepted as read.
Second by Mike Bell
Discussion
Carried

ADRA Office Report – Heather Nelson

Heather will continue her contract with ADRA if no one else is interested.
Membership was lower this year.
NSF cheques were higher this year; she is keeping a list of those in default.
Heather suggested that the ADRA needs two computers and printers.

Motion by Carolyn Barr that ADRA acquire another computer and printer for results posting (north and south events)
Second by Dan Cheron
Discussion – Bill Ryby will look into donating a computer and printer.
Carried

Heather reviewed her duties.

Motion by Craig McMorran that Heather continues her contract.
Second by Mike Bell
Carried

Need for “Media Liaison”?

Dustin Heikkinen spoke to the topic.
Dan Cheron spoke about the person or position getting a percentage of proceeds brought in.

Gord Koll introduced Penny Fredrickson, our ADRA Lawyer.

Webmaster’s Report

Heather summarized the year, indicating an increase in activity on the web site to about 2500 hits per month. Web master would like an increase in salary.
Motion by Greg McMorren that we defer Web master’s salary increase to $750 per month to the ADRA Executive
Second by Dan Cheron
Motion Withdrawn
Motion by Gord Koll that we increase the Webmaster’s salary from $500 per month to $750 per month.
Second by Dan Cheron
Carried

Dirt Buck Report – Carolyn Barr

Motion by Mike that we continue the Dirt Buck Program next year.
Second by Loureen Rowe.
Carried

Club Announcements

Bruderheim – Cindy Stewart

The Club was given notice by the Town of Bruderheim that the track will be closed and they have been given until April 15, 2005 to remove all their assets.
Penny Frederickson made suggestions as to what steps the Club could take.

Motion by Mike Y that every club write a letter to the town supporting the BDRA Track, siting the natural area north of the town that is preserved by the province.
Second by Mike Bell
Carried

Extreme Raceways (Alix) – Greg

Tuesday night motos
Near Red Deer
Held Old Timers Race in 2004
160 acres purchased, private track

LMC 2005 AGM Proposal – Jerry Nelson

Would like to hold the 2005 AGM in Lethbridge in conjunction with an Arenacross Race. Motion by Dan Cheron that we put the AGM proposal on the Web Site for riders to vote on YES/NO
Second by
Carried 23/17
Jerry will withdraw his proposal if the date cannot be put on the race schedule today.

Pembina Dirt Riders Association (Westlock) – Dan Cheron

They building a peewee track and they want to expand their track

Old Timers – Gord Koll

They will be hosting Arena cross open practice in Camrose from December 9 to January 9. Brochures are available Star Air Ambulance Program – Mike Bell

Would like to see ADRA do some sort of fundraising for STARS

Motion by Mike Bell that we have the ADRA form their own version of the Stars Air Ambulance Fun Raising Event.
Second by Deb Ryby
Carried

Penny Fredrickson – Lawyer Representative

She will be reviewing and updating our by-laws as ADRA has grown significantly since our by-laws were first drafted. The Executive will work with Penny to make changes.

Referee Issues

Motion by Dan Cheron that all referees must take the Rule Book Conference by Dan, Jerry and Willie.
Second by Wendy Barry
Carried

Motion by Mike Bell that Referees should be paid/contracted by the ADRA and under the ADRA employment.
Second by Andrew
Carried

Motion by Dan Cheron that ADRA supply all race flags
(25 Red Cross, 25 yellow, 4 black, 5 red, 5 blue/white cross)
Second by Andrew
Carried

Motion by Dan Cheron that we have a Referee Director on the Executive
Second by Andrew
Carried

Motion by Dan Cheron that the Finish Line be a qualified referee and that there is an assistant referee as well at every motocross race.
Second by Andrew
Carried 15 to 8

Event Cancellation Policies

Gord presented a policy to be put in place in the event that a race has to be cancelled.

Motion by Carolyn Barr that we accept the Event Cancellation Policy as presented by Gord Koll
Second by Craig McMorran
Carried

ALBERTA ENDURANCE ICE RACING ASSOCIATION – Willie

Recap the 2004 Season
Rule Book Changes, class bike sizes, “dead bike”/quad classes, riders pay for each team entry.

HARE SCRAMBLE AND CROSS COUNTRY

7 Hare Scrambles and 3 Cross Country
Will be changes to the Rule Book
Prizes/trophies

Motion by John Bader to have a minimum of trophies to 3rd place in amateur classes.
Second by Dennis Koltenbrumer
Carried

Motion by John Bader to have cash pay back to Pros at 100% of the pro entry fees minus the rider tax. Additional cash or merchandise prizes may be given to the pros at the discretion of the hosting club.
Second by Lee Fryberger
Carried

Motion by John Bader that rider advancement into the Pro Class be 30 points in hare scramble and cross country combined.
Second by Renee Turner
Carried

Motion by John Bader that the Beginner class be a progressive class, not a provincial class.
Second by Mike Segarro
Carried 9/5

Motion by John Bader to set a fee of $20 max for kids and Ladies B for Hare Scramble and $40 max for all adults.
Second by Lee Fryberger
Carried

Motion by John Bader to set Fees for X-Country at $25 (max) for kids and Ladies B and $45 (max) for adults.
Second by Trevor Turner
Carried

Motion by John Bader to set up a competition committee of 5 members from across the province.
Second by Andrew
Carried
Bob, Dennis, Renee, Andrew, John

Motion to change the distance for each repetitive loop in X-country to a miminum of 35 km. An additional 15 km loop my be added for the pros.
Second by Dennis
Carried

Motion by John Mader to accept description of all kids classes.
Second by Bob Reed
Carried

ISDE Fund Raising – Lee Fryberger
6 day off road racing

Land Closure Issue – Dennis Kaltenbruner
Clubs and off-road riders need to write letters to their MLAs.

MOTOCROSS

Items on Agenda that were Tabled:

• Consistency at regional races with regards to fees, times, classes, trophies, payout, etc.
• Running proper numbers and plate colors
• 3 Class rule
• Develop and post advancement criteria for Vet classes, Ladies and ATV classes (odd number on the committee)
• Widow-Maker Jump