2007
Alberta Dirt Riders Association
General Meeting
Oct 27, 2007
West Edmonton Mall Edmonton Alberta

President Randy Tally welcomed everyone and introduced the Facilitator Brent Allison and the 2007 board of directors in attendance.

The club reps introduced themselves with their name and the club they were representing.

The meeting protocol was discussed, what to do when you wanted to speak and voting procedures.

Changes to the printed agenda – none

Garth Chapman motioned to accept the 2006 AGM minutes.
Darren Young seconded
Carried

Heather Nelson introduced Kim Lechelt as the new ADRA office administrator. The ADRA office will be moving to Sherwood Park. If you phone the ADRA # it will give you the new #.
Everyone welcomed Kim.

Reports:
Shelly Nicholson read the treasures report. Shelly had a few suggestions on issues, which may help us to operate more efficiently on budget.
Rental of the generator was questioned whether it would be more economical to purchase one. It was also brought up to find someone to sponsor one.
Shelly motioned we accept the treasurers report.
Bill Ryby seconded. Carried.

Shelly presented the injured riders fund. Thanks went out to Bev LaRochelle for all the 50/50’s she did at the races.

Heather Nelson read a letter from Joanne Zelmer who is the webmaster. She is currently working an average of 47.5 hrs/mth. She is currently working on a redesign for the web site and welcomes any suggestions.
Heather motioned to keep Joanne on as web master for the 2008 season.
Renee seconded. Carried.

Heather Nelson read the ADRA office report. We currently have 1344 full license holders and 207 event license holders. Alberta also has the most disciplines in one region.

Dirt Bucks Program:
Carloyn Barr did a 2007 recap on the Dirt Bucks. Beginning of the season trophies were taken and at the end of the season mostly dirt bucks were taken.
Biggest class taking them is the 50cc.
Carolyn is not doing the program for the 2008 season.
She felt we needed to redo the amounts.
Neil Stock motioned that we will table the prizing and amounts to the 2008 executive.
Dustin Heikkinen. Seconded. Carried
Shelly motioned we continue with the dirt buck program for 2008.
Darren seconded. Carried
Kim will run the program for 2008.

Teri Hansen questioned whether we could offer dirt bucks for the SOAB series.
Heather motioned to leave the dirt bucks for the organizers of the SOAB series to decide if they wanted to do it.
Bill seconded. Carried
Hare scramble and cross country report:
Renee Turner did a review on the general meeting for the off road and the awards banquet.
Heather proposed that the ADRA create a paid position for an off road administrator to be filled by Renee Turner. She would be paid 125.00 per event. Heather read a list of duties that Renee would be doing as well as what she is already doing behind the scenes. She would work with Kim.
Heather motioned based on a balance budget to have Renee Turner become Off Road Administrator to be paid 125.00 per event.
Andrew Blakely Seconded
Discussion was held. Both Andrew and Teri Roth spoke highly about the amount of work that Renee is already doing for no pay.
Carried.

Renee also brought up purchasing a Bar code system to be used at checkpoints in the off road series. It would cost 4500.00 with original purchase by ADRA. They are looking at raising rider levis to help offset the cost to 5.00 with 2.00 going towards paying off the system.

Motocross Report:
Heather handed out a recap of race entries for 05,06 and 07.
Kim would like to train someone to work in the race offices.
ADRA to supply a computer person.
Randy discussed rainouts.
Discussion on how safety issues and time come into play when deciding on canceling.
Some concerns brought up that club reps were not being involved in decision making when it came to canceling
-Riders should also have be involved in making decision
-The tracks are the same for every rider when wet if they choose to ride or not
-Canceling a race in the States doesn’t ever happen
-We hire a head ref for a reason and riders were going to Randy
Brent complimented everyone who made the effort and who had to make the decisions.
Carolyn Barr brought up the issue of throwing goggles.

Rosa Aldape from AMB Identification did a presentation and power point on automatic timing and scoring system.
Discussion was held
-clubs would buy loop and decoder
-racers would have to buy transponder
-6200.00 for system and software
-29.00 loop
- if all the tracks pooled together to buy box and cables it could go from track to track
-Ice racing uses it already and really like it.
-Instead of Lap counters
-Ice racing renting it to ADRA for off road events
-ADRA would have to purchase transponders to rent to riders or have riders purchase.
Greg motioned for someone to fundraise or have a fundraiser to pay for the system.
Kim seconded
More discussion
Wendy motioned to purchase the system pending fund raising efforts
Ken Seconded.
Shelly feels we should do more research
Discussion was held on changing motion considering our financial situation.
Amended Motion by Wendy to leave logistics of how to purchase lap-scoring system after pending fundraiser to the executive
Ken seconded
Carried

Carolyn Barr spoke on encouraging more riders to attend AGM, Rider Reps taking concerns to the executive

Rick Leitner president of the Peace Motocross Association and Beaverlodge club discussed holding an ADRA provincial race in Grande Prairie. The PMA is currently holding 10-12 races a year. He wondered if we could put a link on our website as they have a link to ours on theirs. They try and book their races around the ADRA schedule.
Garth motioned we let PMA be allowed to host a provincial race in Grande Prairie in 2008.
Robert Keen Seconded
Discussion on day passes and if they should have a regional then a provincial
Carried

New Provincial Race Format presented by Brent Hodgeson and Dale Kay.
Brent’s proposal was to unify the province. Changing the existing format to the new format Consisting of 4to8 regional races in the North, 4to8 regional races in the south, which would be at 50% points, and then 1to5 provincial races, 2 in south, 2 in north and 1 central. By incorporating the new format it would mean less traveling, be more affordable and riders would have more competition when everyone got together.
Heather spoke on the SOAB series regarding the new format in which none of the south tracks would be holding provincial races. The SOAB series will run a spring series of 6 races and fall series of 6 races.
Lorri motioned we keep the same structured provincial series and have dates for SOAB series.
Shelly seconded
Question was addressed about having 9 races in the provincial series.
Carried.

2008 schedule
Provincial dates picked first then SOAB.
Pro Rounds, Arenacross, HS/XC/EX were already on the schedule.
Teri Hansen proposed an ATV pro payout. They currently are not even getting the same payout as the dirt bucks program are paying out.
Teri motioned we pay ATV pro 750.00 pro-rated as per CMRC schedule per race.
Cindy Seconded.
Discussion
-Pro Bike Riders felt ATV racers are not motocross racers
ADRA Mission statement was read and it was pointed out that ATV racing is in the CMRC competition rulebook.
-Clubs would have to come up with the extra money for payouts
Motion Defeated

ATV Sportsman Class:
Mike Slimmons proposed an ATV Class that would be between mini ATV’S and beginner ATV’S. It would be for riders that are not ready or big enough for the bigger machines in beginner.
CMRC rules for the class would apply. Under age 16, bike size 200-2 stroke or 300-4 stroke.
It was decided to table for the executive to decide.

Lorri Allison spoke on Track Safety and that it is the Head referee, executive and club reps responsibility to control track safety. That all tracks should follow safety guidelines.

Aaron Barr addressed pro Payout and if we could bring back the old pro payout schedule of 200% and 2000.00.
Discussion was held on ways we could make more money for payouts such as higher gate fees.
Motion made by Dustin Hayes to increase the pro payout to 175% and 1750.00
Seconded by Shelly
Discussion issues: Track owners can’t afford to pay out big amounts to pros
Suggestion to form a committee and have some pros sit on it.
Motion Defeated

Carolyn went over some numbers in low entry classes.
It was tabled for the executive to decide on what classes will be run in the 2008 season.

Shelly motioned to set up a committee of pros to look at ways to improve pro payouts and bring to executive.
Greg Seconded
Carried
Committee will consist of Dustin Hayes, Drew Clegg, and Aaron Barr.

Advancement of top 3 provincial winners was addressed.
Wendy motioned the top 3 provincial winners have the option to advance to the next level regardless of advancement points, except for the intermediate class they need the required 36 pts.
Carried

Heather proposed to Amend bylaws to have 4 executive members and 8 directors.
Equal representation from the province.
Heather motioned to elect a board of directors from the province with equal representation of 8 directors including off road administrator.
Wendy Seconded
Area codes to be used
Carried

2008 Board of Directors
President Randy Tally
Vice President Garth Chapman
Secretary Teri Hansen
Treasurer Heather Nelson
Shelly Nicholson
Renee Turner
Lorri Allison
Greg Martens
Aaron Barr
Drew Clegg
Darren Young
Keith Johnson

Class advancement committee for 2008 season will be
Aaron Barr
Bill Rybey
Shelly Nicholson
Wendy Barry
Neil Stock
Kim Lechelt(only in the event of a tie)
One event only licensing for Riders who only want to participate in one race was brought up. Heather spoke with Brett Lee and it would be 40.00 per event. 30.00 to CMRC for Insurance and 10.00 to ADRA.
It would be good only for the event they are attending.
Heather motioned we adopt a $40.00 one time event fee to be used at all disciples in ADRA.
Cindy Seconded.
Discussion on amount.
$40.00 does not apply to membership if they decide to become a full time member.
Carried.

Sound Testing: Mandatory for 2008 season
Suggestions to contact Brett Lee to find out how they sound test on race days down east.
Bill said of those tested in 2007 60% would have passed with the exception of ATV’s
Long Discussion
Andrew spoke on how long it takes for 2 people to test for off road events
Bill motioned to table to the executive as to what the budget is, whether they can find anyone to volunteer or if they can afford to pay someone to do the testing.
Chase seconded
Carried
Andrew will volunteer to help train and help them out.

Injured Riders fund committee needs to be set up.
Application and guidelines need to be written up as well as an administer criteria.
Committee will be
Jamee Varty
Shelly Nicholson
Greg Martens
Wendy Barry
Crystal Glydon
Michele Martens

Greg Martens spoke on fundraising at casinos. It’s easier to apply if a group of track reps get together to fill out applications. We are able to apply every 2 years and can make big dollars doing casinos.

2008 AGM:
Shelly motioned to have the 2008 AGM at the West Edmonton Mall.
Carolyn Seconded
Carried
SOAB series awards banquet will be held in Southern Alberta.

Aaron Barr brought up the issue of cash payouts to intermediate classes.
Discussion was held on payouts: Pro level is when you should start earning cash payouts.
Garth motioned we no longer pay cash to intermediate classes or youth.
Shelly seconded
Amended motion to
We no longer pay cash to all amateur classes.
Carried

Discussion was held on payouts when only 2 riders show up.
Bill motioned Pro classes must have 5 riders as per CMRC series for payouts or awards.
Amended motion to
All classes must have 5 riders to earn payout or awards, still earning series points.
Jamee Seconded
Carried

Kim clarified pro payouts are staying the same as 2007 season. Clarified yes

Bill motioned to adjourn
3:45